Many online travel sites compare flights and hotels for you. Many people find it very convenient and think that they don’t need a travel agent anymore. But business travel is different. When you are traveling abroad for business, you usually get a very short time to prepare. Your company gets in touch with a travel agent and books everything for you. When picking a travel agent, you have to consider the following things.
Experienced in dealing with corporate clients
The travel agent must have experience in dealing with the corporate clients. They should know the common demands that business travelers have when they travel abroad. They should be able to arrange everything within the budget.
Services they provide
Many travel agents provide very comprehensive service to its business clients. These include processing the visa, arranging for traveler’s insurance, currency exchange, flight booking, hotel booking, car rental, etc. The more service they provide, the better. Some travel agents even inform you about the weather and other conditions of the place where you are going.
Special offers were given
Many travel agents give special deals to business clients as they know that these clients will frequently be traveling. So, they try to retain these clients by providing lucrative travel offers.
Despite all those online travel sites, it is more convenient to get the service of travel agents. Travel agents have a huge knowledge of this industry. They have huge networks all around the world. They will help you get the best option for your business travel.
Business travelers have some specific demand regarding the choice of hotels. As they will need to work, they make sure that certain things are available at the hotel they are going to stay. Here are some of the things that must be present at the hotel.
A business traveler carries laptop, tablet, mobile, etc. with them. They need to use them to stay connected with people and to work. So, the hotel must have plug sockets for all these devices to fit in. There should be one on each side of the bed so that you can charge them while you sleep.
Free Wi-Fi facility
Business travelers need super fast and secure WI-Fi connection. Connectivity is an important factor for travelers. It will allow them to communicate with their business associates, share files and information, and work from remote locations. The connection must also be secure so that no business data is hacked.
Good lighting system
There should be multiple lighting control in the hotel room so that you can turn the brightness of the room p and down according to your need. Desk lights are important if you have to work in the room.
Adjustable heating system
Business travel means you will hardly get the time to rest. Therefore, good sleep is essential to keep you energized the next day. The hotel should have an adjustable heating system so that you can control the temperature of your room according to your preference.
There should be a TV so that you can have a look at the news. You could also spend some relaxed time by watching a movie or listening to songs.
These are some essential features that business travelers look for when they travel abroad. Without these facilities, a business traveler won’t have a comfortable and good stay.
International business can be very complicated if you don’t plan for it properly. Here are some tips to help you from experiencing anything negative.
Make good preparation
You should do some research on the culture of the country you are traveling to. You should learn the proper etiquette. This is especially important for the business trip as you don’t want to create any bad impression on your international client or any other business associate. You should consider the political situation of the country you are traveling to. You should also check if there is any vaccination requirement for the country you are traveling to. You should make arrangements for your visa well ahead of your departure date.
Prepare a good itinerary
By preparing a good itinerary, you will be able to achieve what the company wants you to accomplish. You should consider your goals and priorities. If you have to meet any client or business associate overseas, you should book appointments in advance. You should book your airline and hotel well in advance as well to get a better deal. You should have a flexible itinerary to adjust for any delays.
Get travel insurance
You should buy a good travel insurance to protect you during your stay abroad. The travel insurance should cover any loss of luggage, accidents, cancellation of flights, disasters, etc.
Learn a bit of the local language
Not all people in a foreign country speak English. So, it will be very helpful to learn a bit of their language. This will save you from a lot of trouble. You can also surprise your business associates by speaking in their native language.
You should take all the electronic gadgets with you so that you can be connected with your local office. You should also be able to contact with your family and friends while you are away.
The difference in culture and etiquettes can affect business meetings or conferences if you don’t prepare well for it. You should read books on their culture. Make sure that you don’t show the wrong body language which may ruin your business deal.